Tradify if you want quotes, invoices and scheduling for you and your staff, priced per user, with Xero, Sage or QuickBooks Online kept in sync on every plan; its AI writing and bill reading are on Plus.
Tools Down if you’d rather say the job than type it in: one app that knows your work and makes the quote, invoice or booking when you ask, with CIS and the reverse charge built in.
Tradify:Source: tradifyhq.comtradifyhq.com(2)
iPhone. First month free, no card.
Facts about Tradify checked 27 September 2026 on Tradify’s own pages, linked beside each one. Written by Tools Down, the app we make.
The price, like for like
Including VAT. The price excluding VAT, if you reclaim it, follows each one.
With VAT: £29.99 a month for Tools Down Pro, against £34 per user for Tradify Lite, and £37 on Pro, its first plan with online quote acceptance and reminders. Tradify’s help centre says it adds no tax to UK subscriptions.Before VAT, if you reclaim it: £24.99 a month for Tools Down Pro, against £34 per user for Tradify Lite, and £37 on Pro, its first plan with online quote acceptance and reminders. Tradify adds no tax to UK subscriptions, its help centre says, so there’s none to take off.
Tradify is priced per user, for sole traders to larger teams. Tools Down is one price for one person, and after the first month its free plan keeps every screen.
Tradify:Source: tradifyhq.comhelp.tradifyhq.comtradifyhq.com(2)
For one person
Tools Down puts the CIS deduction and the reverse-charge wording on the invoice, set by customer. Tradify says it has no native CIS or reverse-charge options and does them through Xero or Sage.
Tradify:Source: help.tradifyhq.com
Tools Down issues a gas safety record with no signal. Tradify says it depends on a live internet connection.
Tradify:Source: help.tradifyhq.com
Say the job, and the quote, invoice or reminder is made for you to check; ask about a past job, and the answer comes back with its photos; each morning it tells you who owes you and which quotes have gone quiet. Tradify documents AI that writes descriptions and reads supplier bills, on its Plus plan.
Tradify:Source: tradifyhq.com
Like for like
What one person pays and gets, with the prices in the VAT view chosen above. “Our calculation” adds VAT at 20% to a price shown before VAT, or takes it off an App Store price, which includes it; fees are as Tradify publishes them. “Not documented” means we couldn’t find it on Tradify’s own pages.
| Tools Down | Tradify | |
|---|---|---|
| Least one person pays a month | Free plan, or Pro at £29.99 inc VAT, through Apple. One person, one price.Free plan, or Pro at £24.99 ex VAT, through Apple. One person, one price. | £34 per user (Lite). £37 on Pro, the first plan with online quote acceptance and reminders. Its help centre says it adds no tax to UK subscriptions.£34 per user (Lite), with no VAT to take off: its help centre says it adds no tax to UK subscriptions. £37 on Pro, the first plan with online quote acceptance and reminders.Source: tradifyhq.comhelp.tradifyhq.com |
| Free option | First month free, no card. Then 50 messages a month free, with every screen still working. | 14-day free trial, no card. No free plan on its pricing page.Source: tradifyhq.comtradifyhq.com(2) |
| Admin done by asking | Yes, on every plan. Say what you need, typed or out loud: customers, jobs, the Diary, quotes, invoices, reminders and expenses. | Not documented. Its AI writes descriptions and reads supplier bills, on the Plus plan (£44 per user).Source: tradifyhq.com |
| Customer accepts a quote online | Yes: a quote page the customer accepts in one tap. | Yes, on Pro and Plus: customers accept, decline or comment from a link.Source: help.tradifyhq.comtradifyhq.com |
| Invoice chasing | Free on every plan: reminders at 3, 7 and 14 days, emailed once you’ve said so, or ready to send from your phone. | Yes, on Pro and Plus, once turned on for each invoice (off by default). Texts 10p each.Source: help.tradifyhq.comtradifyhq.comhelp.tradifyhq.com(2) |
| How the customer pays | Bank transfer, with your bank details on every invoice, its page and its PDF. | Cards at 1.7% + 20p inc VAT, online or by QR code on site. Bank details print on the invoice; no pay-by-bank documented.Source: help.tradifyhq.comhelp.tradifyhq.com(2) |
| Gas safety records | Built in, landlord and homeowner. Issue with no signal; the next check shows in your Diary; tenant copy only with the landlord’s agreement. | Built in on Pro and Plus, with oil forms too. Needs a connection.Source: tradifyhq.comhelp.tradifyhq.com |
| CIS and reverse charge | Built in, set by customer: the CIS deduction on labour, extras included unless they’re materials, and the reverse-charge wording on the invoice. | Only through Xero or Sage. Tradify says it has no native CIS or reverse-charge options.Source: help.tradifyhq.com |
| Accounting and export | Expenses export in Xero and FreeAgent layouts, or as a plain CSV for QuickBooks and Sage. Export everything, any time. | Live sync on every plan: Xero (two-way), QuickBooks Online and Sage.Source: tradifyhq.comtradifyhq.com(2) |
| Works with no signal | Gas safety records issue with no signal. | No. Tradify says it needs a live internet connection.Source: help.tradifyhq.com |
| Quotes that go quiet | A quote with no answer for a week is in your evening wrap, and shows with a Follow up button when you ask what’s on. | Yes, on Pro and Plus once switched on: reminders 7 and 14 days after sending, and 3 days before the quote expires.Source: help.tradifyhq.com |
| Deposits | Ask for a deposit as a percentage or an amount, and bill each stage the same way, with what’s left to bill shown. The final invoice takes every deposit and stage off and asks for the balance. | Yes, on Pro and Plus: a deposit invoice by percentage, amount or line items.Source: help.tradifyhq.com |
Switching
Tradify says your account is no longer accessible once the subscription is cancelled, so export what you need first. Source: help.tradifyhq.com
Straight answers
Yes. Tradify is £34 per user a month on Lite and £37 on Pro, its first plan with online quote acceptance and reminders, with no tax added (checked 27 September 2026). Tools Down Pro is £29.99 a month including VAT, or £24.99 if you reclaim VAT, so it’s £29.99 against £34, or £24.99 against £34 if you’re VAT registered. Tools Down also has a free plan: 50 messages a month after the first month, with every screen working.
Yes. Mark a customer as a CIS contractor and their invoices carry the CIS deduction on the labour and, if you’re both VAT registered, the reverse-charge wording. No accounting app needed.
Say it the way you’d say it on site: “Quote Mrs Jones for the board, £650.” Type it or say it. Tools Down shows you the quote or invoice it made, and you share it when you’re happy.
Price and the free plan
£29.99 a month including VAT, or £24.99 if you reclaim VAT. One person, no minimum, no setup fee, no training.
Tools Down for iPhone
Coming soon on the App StoreFirst month free, no card.
The evidence
£34 per user/month.tradifyhq.com/uk/pricing
£37 per user/month.tradifyhq.com/uk/pricing
Tradify does not currently charge tax on subscriptions for regions outside of New Zealand and Australia.help.tradifyhq.com/hc/en-us/articles/360035857734-Is-Tax-Charged-on-the-Tradify-Subscription-Outside-of-New-Zealand
Free for 14 Days! Our free trial includes all the features, giving you the freedom to find out what plan will work best for your business.tradifyhq.com/uk/pricing
Yes, you get full access free for 14 days, no credit card required.tradifyhq.com/uk/features/quoting-software
Tradify harnesses AI to make your life easier. Unlock faster and more accurate quoting, cost tracking, and invoicing. Available on our Plus plan only.tradifyhq.com/uk/pricing
£44 per user/month.tradifyhq.com/uk/pricing
Your customers can accept, decline and comment on quotes from a trackable link.help.tradifyhq.com/hc/en-us/articles/360016571573-Accept-a-Quote
Quote Options & Online Acceptancetradifyhq.com/uk/pricing
click the toggle to ‘Enable payment reminder emails on this invoice’. This setting will be off by defaulthelp.tradifyhq.com/hc/en-us/articles/22210582335001-Use-Invoice-Payment-Reminders
Quote & Invoice Reminderstradifyhq.com/uk/pricing
£0.10 GBP the United Kingdomhelp.tradifyhq.com/hc/en-us/articles/26130939769497-Understanding-Text-Messages-in-Tradify
1.7% (Inc VAT) of the invoice total + 0.20 (Inc VAT) for standard cards.help.tradifyhq.com/hc/en-us/articles/48229104937625-Tradify-Card-Payments-Integration-Overview
In Tradify you can add your Bank Account details, and any other payment instructions to your Document Theme, so that is automatically added to the bottom of every invoice.help.tradifyhq.com/hc/en-us/articles/22976547777305-Adding-Bank-Account-Details-to-Invoices
Create, sign, and send digital oil & gas safety certificates.tradifyhq.com/uk/features/gas-safety-certificates
Tradify does not work offline as, both the Web Console and the Mobile App are dependent on a live internet connection to operate.help.tradifyhq.com/hc/en-us/articles/360026848353-Does-Tradify-Work-Offline
Tradify does not have any native Reverse VAT / CIS tax options. If you need to generate reverse VAT / CIS invoices then you must be linked with either Xero or Sage which have facilities to enable this.help.tradifyhq.com/hc/en-us/articles/22160556318617-Can-I-create-Reverse-VAT-CIS-Invoices-without-an-accounting-platform-in-Tradify
Tradify and Xero have a two-way sync, meaning that whatever you update in Tradify will update in Xero and vice versa.tradifyhq.com/uk/xero-and-tradify-addon
Invoices, bills, payments, suppliers, and customer information are shared with Sage automatically.tradifyhq.com/uk/sage-and-tradify-addon
Tradify does not work offline as, both the Web Console and the Mobile App are dependent on a live internet connection to operate.help.tradifyhq.com/hc/en-us/articles/360026848353-Does-Tradify-Work-Offline
Reminders will then be sent 7 & 14 days after the quote was sent, and 3 days before the quote expires.help.tradifyhq.com/hc/en-us/articles/360049096213-Turn-on-Quote-Reminders
You can quickly generate a deposit invoice based on,help.tradifyhq.com/hc/en-us/articles/21977107022233-How-To-Create-a-Deposit-Invoice
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