Remember the board, with photos
You say: What did I say about Mrs Jones’s board?
Photos from the visit, the scorched socket and the missing bonding, are filed on that job. Months later, ask, and they come back with what you said at the time.
The AI for electriciansQuote the remedials in the hallway. It’s got the rest covered.
Ask what you found at 14 Park Road and it tells you, with the photos you took. Say the remedials and the prices, and the agent gets a quote to accept in one tap.
Coming soon on the App StoreHow it compares
iPhone. First month free, no card.
Tools Down: Done. £735, board and bonding.
Quote · Q-0142Draft
Remedial work, 14 Park Road
Harlow Lettings
- Replace consumer unit
- £650
- Main bonding to gas
- £85
Total£735
Send
Heard on the forums
It drives me up the wall when customers take forever to pay and come out with excuses, especially new customers.
Agents who pay late
Late agents, reminded.
Share the invoice link or the PDF, with your bank details on it. If it isn’t paid, reminders at 3, 7 and 14 days: emailed once you’ve said so, or ready to send from your phone. They stop when it’s paid.
Invoice · INV-0151Sent
Remedial work, 14 Park Road
Harlow Lettings
- Due 1 October 2026
- Next reminder 8 October
Owed£735
Send reminderShareMark paidPause reminders
What matters on your jobs
What it does in an electrician’s week
Quote the remedials while it’s fresh
You say: Quote the agent for the remedials at 14 Park Road.
The agent gets a quote page they accept in one tap. If it has no answer for a week, the evening wrap says so.
The while-you’re-here socket gets paid
You say: Patel job: extra double socket in the kitchen, £80.
Say it when it’s agreed and it’s saved on the job at that price. When you say “invoice the Patel job”, it’s on the invoice.
Price and the free plan
Made for one. Priced for one.
£29.99 a month including VAT, or £24.99 if you reclaim VAT. One person, no minimum, no setup fee, no training.
- Your first month is free, with no card.
- After that you’re on the Free plan: 50 messages a month to Tools Down, and every screen keeps working.
- Tools Down Pro is paid monthly through Apple. It lifts the message limit.
- Fair use applies on every plan, with limits set far above what one person books or asks for in a month.
Tools Down for iPhone
Coming soon on the App StoreFirst month free, no card.
Straight answers
Questions electricians ask
Can I quote the remedials from the property?
Yes. Say the job and the prices and the quote’s made there and then: a page the agent opens from a link and accepts in one tap.
How long does a landlord have to do the remedials?
In England, 28 days from the inspection, or less if the report says so, then written confirmation to the tenant and the council within 28 days of finishing (Electrical Safety Standards Regulations 2020, reg 3).
Do I invoice a builder differently?
Often, yes. On a builder’s job you may be a CIS subcontractor, and if you’re both VAT registered the domestic reverse charge may apply. Tools Down sets CIS and the reverse charge by customer, so the builder’s invoice and Mrs Patel’s come out different without you remembering. Extras count as labour for CIS unless they’re materials.
Can I invoice a rewire in stages?
Yes. Say “invoice 40% for first fix”, or give an amount, and you see what’s left to bill. The final invoice takes any deposit and every stage off and asks for the balance.
Will it remember what I found at a property?
Yes. Photos you take on a job are filed on that job. Ask “What did I say about Mrs Jones’s board?” and it finds the chat and the photos.
Does it work with my accountant?
Expenses export in the layout Xero or FreeAgent expects, or as a plain CSV for QuickBooks and Sage, and you can export everything, any time.
Paperwork and rules
The paperwork and rules around your work
Information, not advice. Open a rule to read it, with its source; check the source for your own job.
Self-certifying through a schemeEngland and Wales
A scheme member self-certifies: the building control notice and the occupier’s certificate are due within 30 days of completion.
Building Regulations 2010, reg 20(3)GOV.UK: competent person schemes
Private rented homesEngland
Landlords must have the installation inspected and tested at intervals of no more than five years, give tenants the report within 28 days, and finish remedial work within 28 days, or sooner if the report says.
Social housingEngland
The same regulations now cover social rented homes; older tenancies must be inspected and tested before 1 November 2026.
Electrical condition reportsWales
The landlord must have a valid electrical condition report, valid for five years, and give the contract-holder a copy within 14 days.
Installation and PAT checksScotland
Private landlords need the installation and the equipment they supply inspected and tested, at intervals of no more than five years.
CIS on a builder’s jobUK
Installing systems for heating, lighting, power, water and ventilation is construction work under CIS, so an electrician paid by a builder is a subcontractor.
Your work
The jobs you quote
- Consumer unit changes
- Remedials for landlords and letting agents
- Full and partial rewires
- Extra sockets and circuits
- Kitchen and bathroom lighting
- Outside power and lights
- EV chargers and electric showers
- Fault finding call-outs
- Smoke and heat alarms
How the money comes in
- Small jobs paid on the day; bigger ones with a deposit for materials.
- Landlords and letting agents: steady work, paid on their cycle, often late.
- Rewires in stages: a deposit, first fix, second fix, then the balance.
- On a builder’s job you may be a CIS subcontractor, paid net of the deduction.
Keep looking
More on what it does for you
- Job memoryNotes and photos saved on the job as you go, and found again by asking.
- QuotesMade in your business’s name from what you say, and followed up when it goes quiet.
- Payment remindersReminders at 3, 7 and 14 days: emailed for you once you’ve said so, or ready to send from your phone.
- Morning briefWhat’s on and what’s overdue each morning. Each evening, what’s not invoiced, which quotes are waiting, and any rain due on tomorrow’s outdoor jobs.
Free guides and templates
- How to chase an unpaid invoice without falling out with the customerFriendly messages for day 3, 7 and 14, when to ring instead, and what the law says when a business customer pays late.
- How to quote a job professionallyPractical and UK-specific: VAT shown properly, how long the price stands, what’s excluded, deposits and stage payments.
- How to organise job photosBefore, during and after, filed by job with a word about each, and backed up off your phone.
Other trades, and how it compares
- BuildersCIS and the reverse charge set by customer, a build invoiced in stages, variations written down.
- Bathroom fittersThe quote, the deposit, the stages and the balance for one big job, with the extras written down.
- PlumbersThe invoice ready before you’ve left the doorstep, with the ten-minute extras on it.
- Apps for tradespeople, comparedTools Down beside Tradify, Fergus, ServiceM8, Jobber and more, with sources.
- All tradesEvery trade page in one place.